Sources of original material
- Index cards. The collecting of Inscriptions and their recording onto index cards was carried out some years ago by people on the NACRO (Rehabilitation of Offenders) scheme. These index cards have been stored for some years in the Society Archives and are now being transcribed and published.
- Previously published. A variety of sources where Inscriptions have previously been published with limited distribution or may now be out of print.
- Collected for this project. May be in notes or photographic form - or both.
The Transcription Process
Transcribers may receive the original material or scans of that material to work from. Unique (irreplaceable) material is not sent through the post so scans are used by transcribers living any distance away from the Society's base. Scans are usually sent as attachments to emails.
The data is transcribed into spreadsheets which are hosted on Google Drive. Transcribers have viewing and editing access to the files they are working on. If by online Internet Access is not available then spreadsheets can be sent as email attachments.
As well as Transcribing the Inscriptions, names and dates are extracted into additional columns in the spreadsheet. This enables the Index, Data Checking and formats suitable for submitting to find My Past to be compiled.
When a set of transcriptions is completed the Project Coordinator downloads the data and puts it through computer programmes to produce the Draft Booklets and a Date Checking list for Proof Reading. A paper copy of these is printed.
Proof reading, checking of data and corrections to the spreadsheets are carried out.